Privacy protection is essential

The use of data contained in the Population Information System to support society's functions and information services is statutory 2009/661). Other objectives set for the Act on the Population Information System include promoting the protection of privacy, personal data and information security as well as the development of and compliance with good data processing and information management practices.

Privacy protection is the foundation of the Population Register Centre’s activities. When disclosing and processing data contained in the Population Information System, the requirements of privacy protection and information security are always taken into consideration. Mass disclosure of information from the Population Information System requires the issue of a data access authorisation by the Population Register Centre or a Local Register Office. When assessing a data access authorisation, the Population Register Centre requests information from the data access authorised party on the use of the data and privacy protection and carefully examines this information. The Population Register Centre also supervises the use of data accessed from the Population Information System.

What purposes is your data used for?

The disclosure of data from the Population Information system is always based on legislation. Data from the Population Information System can only be disclosed, if the conditions laid down in legislation exist and a person's right to prohibit the disclosure of their data does not prevent this. A person can prohibit the disclosure of their data to certain uses. A person cannot prohibit all disclosure of data; data can always be used for the performance of official duties. A person's data contained in the Population Information System can be used with permission from the person in various situations where the person is a customer, such as when the person is acquiring a telephone subscription or applying for credit.

Data disclosed from the Population Information System must be essential for the performance of the purpose it is disclosed for. Data cannot be disclosed, if there is a justified reason to believe that the disclosure of data will violate the protection of privacy and personal data, the person's interests or rights and/or compromise national security.

Data contained in the Population Information System can be disclosed for the following purposes:

  • Performance of official duties
    • Data can be disclosed to court and administrative procedures, planning and investigative activities by authorities, and other similar official duties.
       
  • Historic and scientific research as well as compiling of statistics
     
  • Financing and insurance activities as well as other similar activities
     
  • The credit reporting activities referred to in the Credit Data Act (527/2007)
     
  • The recovery activities referred to in the Act on the Recovery of Receivables (513/1999)
     
  • Update of a customer register
    •  Data that is vital for the maintenance, verification and correction of data stored in customer and marketing registers or other similar registers can be disclosed from the Population Information System. A person can prohibit the disclosure of this data by requesting a non-disclosure of data.
    • Despite a non-disclosure for customer register update, data in the Population Information System can be updated if legislation so allows. Pursuant to legislation, data can be disclosed to authorities, educational institutions, insurance companies, recovery and Veikkaus Oy in spite of a non-disclosure for customer register update.
  • Marketing
    • A person's name and address can be disclosed for direct advertising and other direct marketing, opinion and market surveys and other comparable activities.
    • A person's address data will never be disclosed directly to the customer conducting direct marketing, but rather a postal service approved by the Population Register Centre will handle the postage of direct marketing materials. A person can prohibit the disclosure of their data to direct marketing by issuing a non-disclosure for direct marketing.
  • Disclosure of data for genealogical research and the compilation of public registers
    • Data contained in the Population Information System can also be used in genealogical research and public registers.
    • A person can prohibit the disclosure of their data by requesting a non-disclosure for public registers and genealogical research. If a person has requested a non-disclosure for public registers, data cannot be disclosed to public registers such as those on the former students of an educational institution or on the persons who have completed a certain type of degree.
  • Address Service
    • Legislation provides that a person's address data can be disclosed in address services. A person may prohibit the disclosure of their data in address services by requesting a non-disclosure for contact data.
  • Other disclosure of data
    • A person's data can be otherwise disclosed with authorisation from the Population Register Centre only if the applicant has a legal right to process data. A person's data can be checked in connection with granting credit, conclusion of waste management or electricity agreements, project management activities or the provision of private health care services.

For more information on the disclosure and other processing of data, please see

File descriptions
Customers updating address information from the Population Information System
Non-disclosure personal information